DOCUMENT CONTROLLER

Al Ghazi
Published
October 7, 2019
Location
Dubai, United Arab Emirates
Category
Job Type

Description

Hiring a Document controller for Dubai.

Key Responsibilities:

  • Responsible for setting up, developing and maintaining a central filing system.
  • Establish a document controlling system and set the different processes and policies required to successfully implement the system.
  • Must ensure the complete safety of documents and arrange proper place/filing cabinets to keep documents.
  • Responsible for the activities of document control including archiving, filing and distribution of documents.
  • Performs regular check of procurement/ contracts documents in order to ensure that all documents are properly submitted and received back to/from other departments.
  • To maintain a document control master data for all movements of documents.
  • All movement to these documents must be recorded properly.
  • Responsible for updating document tracking system, validating and reporting on document review progress.
  • Ensures the easy access to all documents whenever requested.
  • Ensures that all documents have no errors in filenames, submissions, etc.
  • Effectively follows company’s standard operating procedures in submissions of documents.
  • Ensuring that all documentation accurately reflects the status of changes and outstanding issues.
  • Prepares Document Transmittal, Delivery and collection of documents from other departments on regular basis.

Key Requirements:

  • Bachelors degree.
  • Candidate with four years of relevant experience.
  • Familiarity with “best practice” Documents Control arrangements.
  • Proficiency in MS Office is essential ( Word, Excel, PowerPoint).
  • Strong communication (Verbal & Written), presentation and liaison skills.
  • Be an effective team player who is able to work both in a team environment as well as independently.
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